From enquiry to teardown.
How to rent a robot with an operator, with the timings for each step.
- Reply to your enquiry
- Within 24 hours
- Supply branding in advance
- 15 working days
- Setup before opening
- Approx. 1 hour
- Deployment on site
- Up to 8 hours
What happens when.
From your enquiry to the days before the event. Each step shows what Posevo needs from you.
At short notice
If there is availability, a deployment is possible the next day. Branding is then a shirt or chest plate.
Before booking
Ideally approx. 3 weeks before
Enquiry
Via the form, WhatsApp or phone.
Needed from youDate, place and type of event. Your name and an email address or phone number.
Within 24 hours
Availability and price estimate
Posevo lets you know whether the date is free and gives a price estimate, including travel costs. If you leave a phone number, Posevo usually calls the same day.
Needed from youHow many hours the robot needs to be active, if you already know.
After the first call
Planning and quote
Together you go through the venue, floor, duration, technical setup, branding and running order. Then the quote follows. Travel, expenses, overnight stay and extras are listed as separate items.
Needed from youThe venue, the type of floor and how long the event lasts.
Once you agree
Confirmation
You confirm the quote by email. The booking is then binding. Posevo sends an order confirmation and the date is fixed.
Needed from youYour approval by email.
After booking
At least 15 working days before
Supply branding and texts
This ensures the branding is ready in time. If you supply files later, Posevo will still try, without a guarantee.
Needed from youLogo as a vector file, colours in HKS or Pantone, CI guidelines and the speech sequences.
Approx. 3 weeks before
Technical check and production
Full function test of the robot, firmware update and battery measurement. Production of the branding starts.
In the weeks before
Planning and transport
Time slots, show moments and the position on the floor. Posevo also plans the journey, the operator and, if needed, an overnight stay.
Needed from youA contact person in your team.
Just before the event
A few days before
Test run
Posevo tests the speech sequences and show movements and fits the branding. With the AI voicebot, the knowledge base is also loaded and tested.
Needed from youFor the voicebot: product information and frequently asked questions from your company.
The event day itself.
Posevo brings the robot, sets it up, operates it and takes it down. You do not need a technician of your own.
Approx. 1 hour before opening
Arrival and setup
Operator and robot arrive. Setup, technical check and a final test of the speech sequences. The operator checks the floor and movement zones and coordinates with your team.
Up to 8 hours on site
Deployment
The operator controls the robot the whole time and talks to visitors. Battery changes and breaks are fitted into quiet moments. EVO runs for approx. 2 hours per battery, R1 for approx. 1 hour.
After closing
Teardown
The team packs up and takes the robot away. You receive a short report on how the day went. On request, also the photos and videos of the day.
After the event
Invoice
The invoice comes after the event. You pay within 14 days, with no deposit.
Eight hours is the time on site. Charging, battery changes and breaks fall within it.
What you arrange yourself.
Posevo brings the robot, operator and equipment. On site you need the following.
- Space
- Approx. 2 × 2 m of flat, firm floor. More space helps with show moments.
- Power
- A standard socket nearby for charging. During the deployment the robot runs on battery.
- Access and lift
- Folded, EVO is approx. 69 cm. It fits through standard doors and into a lift.
- Contact person
- Someone from your team on site, to coordinate on arrival.
- Outdoors
- If it rains, a cover such as a pavilion, awning or tent.
- Internet
- Only for the AI voicebot. If there is no Wi-Fi, Posevo brings mobile internet.
More days or more places.
From one day to a whole trade show week, or a roadshow across several locations.
Multi-day and roadshow
- 2 days
- 10% discount on the deployment
- From 3 days
- up to 15% discount on the deployment
- Travel and overnight stay
- Listed separately in the quote, with no discount. Outside NRW the team arrives the day before.
- Roadshow
- Separate arrangements with reserved dates. The robot visits 1 or 2 locations per day.
Area covered
- Germany
- Based in Gelsenkirchen, NRW. Deployments throughout Germany.
- The Netherlands
- Much of the country is easy to reach from NRW. For example Amsterdam, Rotterdam, The Hague, Utrecht, Eindhoven, Maastricht, Venlo, Arnhem and Nijmegen.
- Belgium
- Like the Netherlands, a short distance from the base.
- Rest of Europe
- On request. It depends on the date, transport and duration.
Travel costs depend on the distance and are listed as a separate item in the quote.See the prices
If something fails.
Posevo brings backups for anything that can stop working on an event day.
- Batteries
- Always more spare batteries than the day needs. A weak battery is swapped out.
- Controls
- Controller and power bank are brought in duplicate.
- Operator
- If an operator drops out, a second one takes over. All operators know all the robots.
- Backup robot
- Kept in Gelsenkirchen. Whether it arrives in time depends on the distance. In NRW it usually does.
- Second robot on site
- Available at extra cost, for a date when nothing may fail.
What Posevo guarantees
A tested robot, extra batteries, duplicate controls and an operator who knows the robot. Posevo does not guarantee a backup robot within an hour at any location. At a distance of 500 km that is not possible.
Questions about rental and transport
About booking, transport and setup. The other questions are on the FAQ page.
If there is space in the schedule, a booking can take place the next day. A shirt or chest plate as branding is also possible then. Planning without time pressure is possible from about three weeks ahead. For guaranteed branding, Posevo needs all details 15 working days before the date.
Within 24 hours, with availability and a price estimate including travel costs. If you leave a phone number, Posevo usually calls the same day. There is no call centre or ticket system: you speak to someone from Posevo directly.
The date, location and type of event are enough to start with. It also helps to know how many hours the robot needs to be active. Branding, languages and the expected number of visitors are optional. Only your name and an email address or phone number are required.
Yes. EVO with R1 costs €3,800 per day and EVO with Go2 Pro €3,600, excl. VAT. You then get two operators and both robots work at the same time. The Go2 Pro can also be added to a single humanoid robot for €750. One operator then controls them in turn. All three together is arranged on request.
Posevo brings the robots itself. Setup and a technical check take about an hour before the first visitor. After the event the team packs up and takes the robots away. You do not need your own technician.
Yes. Folded, EVO measures 69 cm and weighs approx. 35 kg. It fits through standard doors, into a lift and into an estate car. So it can also go to a shop on an upper floor.
In Gelsenkirchen, in western Germany (NRW), close to the Dutch border. The team travels with the robots to your event. Posevo handles preparation, setup, operation and teardown itself.
When do you
need a robot?
Tell us when and where your event is. You will receive availability and a price indication, including travel costs, with no obligation.
Your request has been sent.
You will get a reply within 24 hours.
Prefer direct contact?
- WhatsApp+49 151 6163 2758
- Call+49 176 70611697
- Emailhi@posevo.de